Free Expense Report Generator

Step-by-step

1. 1Enter your company name and optionally upload a logo.
2. 2Fill in the employee name, job title, and department.
3. 3Set the report number, period dates, and currency.
4. 4Add each expense with a date, description, category, and amount.
5. 5Tick the Receipt checkbox for any expense with a receipt attached.
6. 6Click Download Expense Report PDF to save your report.

What is an expense report?

• An expense report is a document employees submit to request reimbursement for business-related costs.
• It lists each expense with a date, description, category, and amount — plus a total and category summary.
• Expense reports are used by businesses of all sizes to track and approve spending.

Free and private

• No account required — generate as many expense reports as you need.
• All data stays in your browser and is never uploaded to a server.
• Download instantly as a professional PDF ready to email or print.